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5-8-2025 Board Meeting

Added May 09, 2025 •

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cards at the back in the are you if you have any uh public comments that you would like to speak on ask that you please fill them out and get it to Stacy so we can recognize you for that particular item and I'm going to ask that everyone please silence all cell phones or any electrical device that may disrupted the meeting phone a call of the president of St John the Baptist Paris school board or a meeting regular session that got your grandma cafeteria school board meeting room 1600 Highway 44 Reserve Louisiana on Thursday May 8th 2025 at 603 p.m. our meeting is called to order I'm going to ask that Mr would come up and lead us in prayer God we thank you for this day we thank you for the opportunity to gather this evening to uh be Servants of you through the work that we do here in this School District so God we pray that you would be with his board we pray that you would be with all that are presenting tonight and that every decision will be made that will be made with the best interest of our students and our staff in mind God give us ears to listen Hearts and hands to help in Jesus name we pray amen amen ask Miss Holden please lead us in the pledge with everyone please stand United States of America justice for all roll call Miss Holden Mr Carol present Miss Trish Mr Morris Mr francese here miss Brazil here Mr mammoth Mr Wallace here miss Mitchell present Miss McNair and Miss sham of 7 present for absent 7 present for absent we do have a quorum item 3 approve of minutes public comment meeting of April 10th 2025 April 15 2025 and April 24th 2025 requires action I have no public comment motion by Mr Mars do have a second second second by Mitch fell okay roll call yes Mr Burrell know Mr Morris yes Mr francese yes Mr freso yes Mr Mamou Miss Mitchell Williams and Mr Wallace yes I have 6 days 1 day and 4 apps 6818 for absent that motion carries item 4 Education and ation and recognition by the board or staff item 4A resolution to the family of Grace cook uh let's see make sure I got the right 1 resol solution of sympathy whereas St John the Baptist Parish School Board grieved the loss of a former employer and a friend to all who met her with the debt of Miss Grace cook and whereas St John the Baptist Parish School Board recognized Miss book service to this community and her Devotion to St John the Baptist Parish school as she devoted 40 plus years to our students and whereas in recognition of her dedication and public service to St John the Baptist Parish School System the member of its boards offer this resolution of sympathy to the members of her family to which a copy will be forward therefore be it resolved that St John the Baptist Parish School Board on behalf of its members recognizes the certificate contribution of Miss Cook to this district and Ms debt with deeper sympathies now therefore be it resolved further resolved that a copy of this resolution will be read into the rocket and placed into the minutes the archives and official records of St John the Baptist Parish School Board at its meeting on the 8th day of May in the year of Our Lord 2025 at this time we have uh 2 members of Miss Grace Family asked that you please come up and we will take a group picture with you and if you want to say something you can good evening uh Mr superintendent uh president of the board members of the board first of all to say thank you um I'm on nephew and he's a former student a favorite student Dr Ross uh I just want to say it's a a privilege and an honor to stand here today and to receive this Honor on her behalf and the members of our family and Grace was a champion for education and everyone that know her she was about the business of the business and she just didn't do the talk and she did the walking so I thank you guys for this hour today a quick I'll just give a quick story about Miss Cook I I was uh a real privilege to have 4 of those years and of Education in 1 time uh we did a sign did did a fair and I uh first place at our school and then we have to go to Regionals uh at Nicholls so miss cook told me everything that I needed to do to be able to compete at at regionals and I did absolutely none of it uh and and and so we go to Regional and of course I don't win and then I saw the look on of disappointment on her face uh it made me at that point realized uh how much you believed in me as a student and I vowed at that point that I would never have anybody else's expectations be more uh for me than I had for myself uh she was really that type of person uh she put everything she had into her students and uh she was just a tremendous blessing and uh we're really pleased Shah was a former student too so we're really uh honored to have uh had that laid in our life for all those years so thank you guys for this uh recognition all are aware I did present the resolution itself to to Mrs Grace Cooks Family at her Services um so we needed to put it on record um and that's why it was read again on today May 8th um Mrs cook was 48 plus years of service servant was definitely what she did um throughout our community so thank you so much for sharing her with us excuse me next we have a resolution to the Houston family resolution of sympathy where at St John the Baptist Parish School Board grieved the loss of a former employer and a friend to all who met him the debt of Mr Valerie Houston Jr and whereas St John the Baptist Parish School Board recognizes Mr Houston's service to this community and his Devotion to St John the Baptist Parish school students as both teacher and coach for our 34 years and where I asked in recognition of his dedication and public service to St John the Baptist Parish School System the member of its board offered the the resolution of symphony to the members of his family to which a copy will be forward therefore be resolved that St John the Baptist Parish School Board on behalf of its members recognizes the significant contribution of Mr Houston to this district and Mourns his debt with deepest sympathy now there now therefore be it resolved further resolved it cut that a copy of this resolution will be read into the records and placing the minutes the archives the official records of St John the Baptist Parish School Board and its meeting on the 8th date of 8 day of May in the year of Our Lord 2025 we do have the Houston family um Mr Houston wife his daughter and and his his son and other members of the family act that you would please come forward if you want to say something you can say something I am Tammy Houston I am the daughter of villere Houston um my mother is also here today um my parents gave their lives their soul and our childhood to um St John the Baptist Parish School System coming back here today it felt like coming home because this is where I grew up my mother taught here for many many years and um during their time the job didn't end at 3:00 or 4:00 so we spent a lot of long days at the school we spent some weekends at the school for extracurricular activities but it was an honor and it was our privilege to have parents who were so devoted to education that they instilled this in US my brother and I and their grandkids and they've impacted so many lives and it was so obvious at the funeral all the former students who came to give their well-wishes and say how much my father meant to them and uh I just want to say that my brother and I were only children but it sure feels like we had a bunch of brothers and sisters because to our parents when they were entrusted with children for a school year they became their children so they became our siblings so I just want to thank you all for recognizing their contribution or my dad's contribution tonight and um just say that he would be proud of what we're accepting tonight on his behalf thank you I'm just going to piggy back off my sister my dad was I mean he was a sport Enthusiast and that's where I picked it up from and I played baseball at Sun University and uh he picked up and ran with it everybody at Southern University Baseball team became his kids I promise you and he just was he was that guy I'm telling you he was that guy everything I did was my C my biggest critic that's what he was you know a loving or debt oh man yeah couldn't have a better father in my life thank you so once again my family the Houston family um the resolution was read at services on that day um and we want to thank you as well for sharing Mr villere with us as a coach as well as a teacher thank you and I also like to agree with Miss Holden that and Miss Houston when you talk about Mr Houston's dedication as far as uh taking outside children and treating them as family because I grew up with the family also and it was definitely a point of gratitude uh to knowing misuse and drug this year's all right yep yeah all right item 5 superintendents report 58 District updates Mr Perry Dr Perry you have the floor good afternoon board um members of community or vice president Mr Wallace all right we'll start with um today's topics is a course Ry uh engagement academic updates operation updates and HR updates of course our wives our students our Scholars this is the reason why we do this job and this is a picture from the AA prom uh when the kids had a great time um so this is a few Snippets we have a more some more to show you all right next slide this is a um I just want to say to our teachers thank you for all our teachers thank you to all our teachers faculty and staff for making St John Baptist Parish Schools a pillar of light it is because of your daily efforts and dedication that our students are nurtured and cultivated being a teacher is not for the faint of heart it often requires more than just teaching and includes being a parent a friend a confidant a a counselor and a protector thank you again for choosing this profession but more importantly thank you for choosing St John the Baptist Parish Schools uh next slide we just put some pictures um from the um the Partnerships with our board uh many of our members uh did some things with the schools so you have a few pictures here uh we had Taco appreciation today at ECW and I think they also went to JLo or they provided food for JLo uh we also have some stops by Miss Mamou and also uh this was a collect effort from many of the board members so thank you all for showing appreciation to our teachers our next slide is where we also had a partnership with myself the administration and marathon where we provided drinks and poor pork uh courtesy of marathon um and again at St John's Baptist Parish schools to all our teachers and faculty and staff so uh they had a chance to get some great pool pork it was really good I'm gonna say um thank you again to Manny for spearheading this also a next slide we have um Mr Milling his team should appreciation to the bus drivers they had this at at rpcc you had a chance to go they had uh a little live DJ they had they had uh the book that was came out they had a good time and I thank you to his team for showing the bus drivers and the first thing they said was this is the first time they ever felt this type of appreciation and I want to thank you again Mr Miller for going beyond the Call of Duty and supporting our bus drivers next slide is uh administrative appreciation uh week um this is a recognition of our uh central office administrative staff so this is a some pictures of um us with our administrative uh they received some crumble a uh a little tokens inside the uh bag and also some balloons uh the next slide some more pictures of our administrative but there's 1 person that we cannot leave leave out next slide please so to miss wall I want to First say this is a woman who works quietly behind the scenes I would like to publicly say thank you for all you do uh here's a point of my phone which I think reminds me so much of you it said endless phone calls you would take endless deadlines you would make answering questions all long make sure nothing goes wrong your organization is beyond compare knowing exactly what to find and where your smile reaches far and near and tells all they are welcome here thank you my administrative secretary for all you do we will be lost without you so I must say that um the flowers are from the sheets thank you Miss wall once again miss wall everybody it's the first time she's been speechless all right our next slide is uh we also recognize our national nurses so to our nurses we will uh have something for you tomorrow so be ready for tomorrow our nurses all right next slide is some events in the community uh we had our AA prom so you can see some pictures I think the guy in the middle was so Dapper I mean I love the shades um next slide this is a group picture of all the kids who attended the AA prom again hands off to the uh the department of special education services for doing a great job we're putting on the AA prompt also I want to say I think we have some board members who attended that night was um I think it's vinery you attended and Miss friselle anyone else attend here okay well sorry all right next slide academic Signing Day um I want to First say congrats to all our seniors who will be graduating this year we look forward to your continued success we are confident that the lessons you've learned throughout the years will Propel you to do more compel you to be more and like Alexander granbell you will write your name in history I try to that okay all right so the next slide we have West St John high schools academic Signing Day uh this is the first time in many years that all the kids had a chance to sign and receive some type of education um moving forward so good job to St John West St John High School 100% of these kids signed the next slide is west east St John high school they also had a signed a uh it was very well attended and E St John high students were very proud had a chance to speak to actually to both sister schools and we talked about just the perspective uh once you leave high school so I want to thank those kids who allow me a chance to uh speak into their lives and hopefully it resonates with our seniors all right next slide is our academic updates uh leap 2025 high schools started testing Monday uh 3rd through 8th grade began Tuesday all is going smooth with a few of a few bumps team is checking with the School's daily to make sure testing is going properly all right next steps and beginning summer work are summer school let's start the month of June can you hear me Monday through Thursday the location will be at LPE and E St John High School the curriculum team is currently working to create benchmarks for the upcoming school year uh summer PD dates will be July 7th through the 11th and also July 29th through the 31st those are for our teachers principal Leadership Retreat will be July 21st through the 23rd and also our act retest will be June 14th at East St John High School all right exceptional student services updates uh I must say we had a a good time at the autism walk so the ESS decided to host an awareness at the uh conclusion of the Autism Awareness Month with a walk in your mile uh event uh families District staff came out to first walk the track together listen to some music and also get a chance to win a lot of Trinkets and awards uh ESS ended the month of April with conducting over 73 uh walkthroughs in the classrooms and also uh help teachers to write over 40 IEPs uh all District kindergarten teachers were provided dyslexia screening training and the last part is the month of May is National speech language and hearing month which will raise awareness about communication disorder daughters uh and the role of speech pathologists and audiologists in providing life-altering interventions and treatments to our students is updates May 6th through the May 15th we have a rated diagnostic test for all uh sped students May 12th through May 23rd spare teacher compliance checkout and then Tuesday May 20th monthly teacher community of practice PD huge shout out goes out to AA staff for at ecj high school for the amazing job with the AA prom and social operations update once again the goal for operations is cultivating a safe and comfortable learning environment for the students staff and parents of St John the Baptist parent schools by providing the highest standard of service and support remember this is our goal um so for maintenance 85% of all work order submitted through school do school dude uh maintenance platform to complete it uh to be completed and closed uh closed out within 30 days of submittal also 98% of students uh drop off and pick up rate for the 2425 school year and also I want to give a hands uh a kudos to Mr Brandon his team also for maintaining 99 .9% of network uptime for our district was a very crucial during leap testing thank you Mr Brandon all right Safety and Security graduation security plan uh there will be a single point of entry for guests uh no track and field access without approval uh we will have 20 detailed uh deputies from the Sheriff's Office and also developing a traffic control and parking plan and uh Mr Melodies I'm just going to ask also uh we are using the uh clear bag uh yeah so they write so there will be a clear bag policy and force for graduation uh because it is at the stadium all right it a team is supporting again leap test through the district district and also um they're working on recouping devices from private schools that are closing such as Ascension of our laws and St Peters diligent is our new software that we'll be using with the board uh Mr Mr sir Baker and Miss Waller are completing the group and 101 training and we will have a test run on the during the uh May 28th board meeting and going live in June all right HR updates um risk management updates process 3 new public record requests resolved all EEOC complaints all active uh introduced 3 revised policy initiatives uh data and accountability attended the Edgar and J campus user group meeting in ban Rouge which was to streamline our processes and also to make the data collection process more uh efficient also conducted a district test security meetings with District uh leaders to review procedure and expectations across the district HR updates the HR department is excited to announce a partnership with Southern University to offer a masters of arts in teaching degree so that's R Applause y'all for that that's awesome participants will receive their master's degree plus certification in 1 year that's awesome I wish I had that uh an interest meeting was held on May 6th 18 employees 18 employees registered for the program congratulations to all employees who registered all right I want to also uh go through additional survey this is a survey that was done this semester and just want to keep this let the board know that uh we also would do another survey towards the end of the the school year with of course teachers and District staff this survey was conducted anonymously uh with our uh district offices uh 40 between 35 and 40 people took this survey this was not completed by Chiefs nor by myself all right and this was totally Anonymous we didn't have access to any um emails none of the kind of stuff right so just simply Anonymous survey so I'm gonna go with some of these questions uh on a scale of 1 to 4 how effectively or how effectively does your leader Foster an environment where you feel comfortable sharing uh your idea and we see that uh High numbers said highly empowered uh some said empowered and very few says some would imply y'all can see the the uh the grass right uh on this chart No 1 said they did not feel comfortable sharing ideas with Administration and staff um next the next 1 says how empowered do you feel to make decisions within your role uh we see that on this 1 he go for you go back some uh go back Brent all right so we see that um the the we have very many people said empowered highly empowered you have uh less than 2 people out of the 40 who said not empowered or someone and power so I do believe there's some work to be done there uh to got the finals to and help them uh you know feel empowered to uh make those decisions um the next slide how confident are you that your leadership your leader was working has working knowledge of your job duties and is willing to what else is uh Kim went to support your in your role um so we see that almost is 46% it says confident 39% says highly confident so you put those together that's roughly about what about 80 some percent or more Fields confident um so again I always look at the the glass that's not full so I still see that 10% say some more confident 3 % says not confident so I do want to make sure that we uh increase this to 100% right that's my goal the next 1 says how effectively does your leader communicate the goals of the organization Division and your all right so we see that again we see that there is a small amount uh you know the number came for that 1 catch off guard I can make to you but uh we have out of the 40 we have about 15 that said uh highly effective uh 10 that's about 25 says um effective and then some effective in oh okay let's go go all right next slide High effective does your leader create systems that ensure your time is maximizing you feel valued so we see that uh 4 and 3 are high we do not have anyone that said they do not feel value or do not feel that the times maximize so therefore we definitely going worked to increase this number I like to see 100% so that's my goal uh how much do you trust your Leader's decision and guidance uh we see that 7% said some would trust there's zero that said does not trust um but we have I can't see the number is it 60% says completely trust and 32% says most of the trust so again I want to get that to 100% but you see that mostly and completely to me are there's some trust there all right all right next slide is my last slide how would you rate the level of support your leader provides and their commitment to you for you to do your best and again we see that uh High support is a 43% uh very uh very high support is at 43% so roughly about what 86% uh feel that they're highly supported or uh we do have 3 3% that says low support so I definitely want to make sure that we um make sure everyone feels that to get to 100% that's my goal again and how would you rate your leaders recognition of your achievements and contributions to the team uh 3% said never recognizes we got to do better recognizing people um and we see that 39% says always recognize and 42 percent says um often recognizes so this is where we have to to to do but we see that there's a lot of more than 80% of the people in central office uh again that's that that's 45 people uh that did have a chance to do a knot from a survey everyone was supposed to do the survey um but our goal is again we are doing a teacher survey I think Mr um Mamou was actually in uh teacher advisory panel where they actually created the survey they took it themselves the results were high but that's a small sample so we want to do the whole school um and throughout the year you all we do do culture surveys uh the culture surveys are not publicized but just for internal use to make sure we make the best decisions for our schools um so the last slide and I will end here is that of course I ask anyone you have any complaints any concerns um me and Stacy Waller take the uh the email every day right place and it is getting uh I haven't seen any come through have you to take care of good all right so you know states to take care of it so if there's any concerns uh she take it off my my my back but if it's any concerns please respond and Stacy and I would get get to within 24 hours all right thank you and this concludes my presentation Dr Perry the on the survey that was the central office survey or did you say District district-wide survey District survey and by the central office as far as uh coordinator supervisors directors anyone in leadership positions to the survey yeah but not all employees okay so 45 I want it's not it's about 45 in office it includes Airway for Miles anywhere off the city survey so our next survey will be for teachers um and Leadership and principal 612 but that wasn't in this data item 6 legal business none item 7 committee reports do have any uh Miss friselle uh thank you Mr President uh Mr Vice President um the executive committee on May 5th of 2025 um and reviewed policies on our agenda for today which are a 8 a 8 B and 8 C and came back with um recommendation to approve to the full board for um those 3 policies and then secondly the finance committee met on May 6th 2025 no action was taken but we did review the monthly Finance report the budgets to actuals and we did have conversation on um current Staffing and plan for the current finance department um and so that concludes my report any other committee reports commissioner item 8 Old business item 8A public comment Mr Alvarez hock request approval of revised policy gbria General leaves of absent requires action I do have 2 uh public comment cards first I have 1 from Mr Gary trosclair Gary trosclair vice president of sje um we think it's about violation of the contract uh what what they're trying to propose okay I have another public comment from Miss Brandi know good evening my name is Brandon Nora and I am here on behalf of s Jae I rise in opposition of agenda 88 um which is a the policy at grgb R IB employee sick leave and employee being pro baby from taking a sick leave um the day before or the day after a holiday is beyond any employees control um an employee not being God will not have control over their illness or ability to schedule an illness where they are unable to report to work according to the CBA a the current policy and current policy and employee is allowed to take sick leave at any time providing that they are not my absent more than 6 consecutive days without a doctor's note thank you thank you Mr Nora Public comment is closed Mr Everest good evening vice president thank you board I'm going to make the suggestion that we table items 8A and 8B okay we will um when we get to be will come back with that yes go ahead go ahead we have to have a motion to table it I have a motion by Mr Mars who have a second by Mr Mamou yeah sure first I want to say to the board um which was which was passing committee I definitely want to uh table this um until we have a chance to um meet with uh starting groups um but let me just be clear in what we're trying to do here this is not about taking anything from teachers uh what I'm looking at is to protect our students and other teachers who are at the school when someone calls in sick what it is controlled or not what happens is someone has to cover that class also the students who we work for are left in the class unattended so what this rule puts in place which some districts have and we mirror this from the other districts what this what this puts in place is that if you you can always use your personal days you get 2 personal days you can use as you want to what we're saying saying that if you exhausted your 2 personal days you have sick days right you have up to 10 sick days the issue becomes is that if you're on a 5-day holiday and then you take off on that Monday what happens is the principal is left scrambling to find somebody to cover that class which puts more strain on a teacher the principal and the kids are we asking is that if you know you're going to be on a cruise that you first get a permission from your principal and they approve it no problem we can find us up for you but if you are actually sick then what's the harming getting a Dr SKU say you a s for the day the CVA does talk about 5 consecutive days of sick this is different this is a holiday before after holidays but again I do not mind we talked about earlier this table this item um until a later date but I just want to let you all know that this is not about trying to um you know uh make this punitive it's about making sure that we are ensuring our students have the best 1 in front of them at all times and there's wrong with being off as long as you let us know that you're going to be off so we can prepare for it all right thank you Mr Everest and team and board we have a motion on the floor by Mr Mars and second by Mr Mamou we're well miss Holden yes Mr Burrell Mr Morris yes Mr francese yes Miss Brazil yes Mr Mamou yes Miss Mitchell Williams Miss yes and Mr Wallace yes have 8 years 1 day and the riaa 8 years 1 day 3 absent that item is table item 8 B public comment Mr Alvarez hers up request approval of revised policy GB rib sick leave requires action I have probably comment cards uh first I'll miss Gary uh tcla then miss Brandon know I know I have to correct the vote I'm sorry it was 8 years 1 day and 2 apps 8 years 1 May and 2 absentee I said 3 but there's 2 on item 8 a correct table and thank you thank you gautreaux Club vice president of sje just like we stated earlier on on 8 uh 8A we think it's a violation of the contract saying that you need to get a a excuse even because we have you can miss 6 consecutive days before you need to bring a doctor's excuse okay this is Brandon know Jae again I am in opposition of it um St St John the Baptist Parish School Board should Grant all employees higher for the school year or longer a minimum of 10 days apps and per year because a personal illness or any other emergency without loss of pay an employee who is absent for 6 or more consecutive days shall be required to then uh certification or certificate from The Physician or physician assistant providing Health Care Services in coordinance with the Louisiana law or nurse practitioner providing Health Care Services in accordance with the Louisiana law certifying such absence upon return to work in this case of repeated absences a loss less than 6 days because of illness the school board reserves the right to require verification of illness should a parent of behavior or so warn upon a request of a superintendent or a school board the employee shall be required at the expense of the school board to provide a certificate from the from I'm sorry from the physician specified by the superintendent or School Board in order to verify the extension of illness injury or medical emergencies thank you thank you Mr Noir public comment is closed Mr Alvarez thank you vice president Wallace um item old business 8C um requesting approval for revised policy 8 B 8 B 8 8 B table it so oh with the motion at the table 88 and 8 B we got them individual all right uh 8 B is g b r a b sick leave uh possession to the table okay get a motion first we have a motion on the table motion on the floor to table motion by Miss vickner second by Mr Mamou Mr B you have your hand up yes um Mr Alvarez uh quick question the policy um that has been recommended is that state law or is internal policies internal okay and the issue with the I noticed it it looked at other districts and I know some jobs have based on the years of uh of the length of time working so everyone just gets a flat 10 days and that's it up sick time no it depends on your job classification if you are central office employee teacher it does change depending on um what your job description is so it's not uniform across the board and some people what I'm asking uh does is it based on the years of of of employment the amount of sick days acred know everyone would come in with 10 and yeah when you say all you mean can you verify what you mean by talking about just teachers are you talking about every all the employees that this policy is going to affect every employee that is going to affect so is this a specific policy for a certain group of people or is this for the entire District this will be for the entire District so the entire District yes no so that's my that's my question sort of the entire District um how is it based on the entire District how is the policy based on the entire District what was the question you asked me if what if it was a certain group of people yes I was asking if you talking about teachers talking about all employees all employees the policy change would affect all employees so every employee start off with 10 days oh no sick time and it doesn't adjust if uh because most some agencies have whereas if it's not used within uh that month sometime is the crude policy that you get 10 days 8 of those days are sick 2 of those days are PTO that's it yes sir Johnson would you like to chime in on it are you um if you are a teacher in St John the Baptist Parish school systems you are only a awarded sick leave everyone is awarded 10 days and that's actually not a St John the Baptist rule um that's across multiple districts you're awarded 10 now if you're referring to someone who works in a promotional position like a 12-month employee we are also afforded something called vacation time and that changes depending on the years of service you have in that promotional position so so just to and and I don't mean to interrupt or interject with Mr Burl's point but 10 days is for sick time every employee is awarded 10 days of sick leave yes vacation is something totally different this policy itself is regarding sick leave yes Miss vickner but just 5 Miss Holden as a teacher they don't get vacation days I guess they get the school holidays they only get those 10 sick days and only your promotional positions like 12 month get those vacation days they do get the summers in the holiday so teachers don't get vacation days no not any school district in the state of Louisiana our teachers awarded vacation days they are awarded 10 sick days of which 2 they can use for personal use and also they get they only have 2 vacation days but they get the summer they call it that but our policy I would like to use the term that our policy uses for this call personal days but they get the Summers as well so all the holidays and 12 months worth the whole year they get the summer results okay but um if you when she brought up the uh 8 days of sick days and 2 day what I'm sorry go ahead on you say 8 days of sick day a paid sick days and 2 days of personal time let me let me let me say it again because I want to read it exactly as the policy is written okay teachers are awarded 106 days of which they may use for personal leave so if I'm a teacher who never uses my 2 personal leave and I use all 10 for sick they can be used for sick so for me to tell you it's only 8 in too personal it depends on who the teacher is but 2 of the 10 can be used for personal use members of the board boy that needs to be um the issue is yeah um let's let's know we never did vote on it as it still got a uh discussion with the um because the issue is in actuality teachers if that's the that we should not be labeled as sick days and most companies after 2 days of sick day sick time you will be required to have a doctor's excuse okay so um that entire thing need to get looked at because I'm saying we taken 6 days 6 6 days and said that you were sick uh that's probably going to amount to stealing time if you can't verify that you are actually sick well well uh we going to take all this in consideration and and we're going to table it and come back to us with it yeah roll call on the motion to Table Right the table Miss Holden oh I'm sorry yes Mr Burrell know Mr Morris yes Mr francese yes Miss friselle yes Mr bamu yes Miss Mitchell Williams yes Miss Dyer yes and Mr Wallace yes I have 8 years 1 day and 2 absentee Days 1 Day 2 absent that item is table thank you Mr Alvarez oh 1 more item 8C public comment no public comment cards Mr Alvarez cross approval of revised policy bcbd agenda preparation and dissemination required action Mr aaras thank you vice president Wallace uh policy bcbd agenda preparation and dissemination uh would change our agenda submission items deadlines from Friday I'm sorry Thursday at 2 to Friday at noon and also as consent agenda to number 8 uh as a part of your board agenda do we have a motion on the floor for approval motion to approve motion by zelle do we have a second second by miss vickner any board members Mr Burrell yes um in looking at the the policy uh preparation and dissemination um there was 1 I don't know why we've been attacking uh BCB so much and limiting our limit our limited power also but it speaks of the president and the superintendent having the authority to decide what's being placed on the agenda and uh first of all is it's uh we're elected by the people the board elected the uh president and if our constituents bring a genuine concern or or even as a board member we think that something that needs to be discussed um I don't think we should be limiting what a board member can put on the agenda and also that the superintendent should have the authority to not allow a board member to put something on the agenda um most board members if they put something on it it's a topic that needs to be discussed and it has been passed around um but I don't think that we should be um passing policies that going to restrict us more than we are already Mr Mars um I don't have a problem with moving the line to Friday but I do think I can with Mr B Mr Burrell said that I have experienced I have experienced some of those things that I wanted to put on the agenda and was turned down and I felt that the chair have too much power in that regard and stuff and I think some other members had experienced that so I think that's something that we need to look at and like we said when I elected the chair I for the chair I voted for them to run the meetings and stuff not to govern what I can want to put on the agenda that what y'all think is best I think it should be brought to the board and let the majority of the board say yay or not 1 person governing what's going on so I think that's something that we have to look at so if this policy restricts again on what we can and cannot put on the agenda I have a problem with it but if it's for the time from changing from Thursday to Friday I'm fine with it Miss house so what I would just add on to your comments is that that is already policy which you're stating and speaking to is already policy the change that's being presented tonight is only the when the agendas are due the deadlines and adding consent agenda to the agenda the things we're speaking to already are policy so it it has nothing to do with being on the agenda tonight we'd have to bring it back to executive committee and have BCB discussed again if that's something we want to change but that already is policy and not 1 of the changes being made thank you all right roll call Miss Holden the burrow know Mars yes the franchise yes Miss Brazil yes Mr Mamou yes Mr Wallace yes Miss Mitchell Williams yes and Miss vickner yes 8 years 1 Day 2 apps 8 years 18 2 absent that motion carries item 8 the no public comment cards Dr Kimberly Johnson request approve of new job description CTE supervisor requires action Dr Johnson good afternoon board um I am standing before you today uh to request approval of a new job description CTE supervisor um this job description was brought before the Personnel committee on February 21st um it was um a position that it was originally approved in Spring 2024 upon the adoption of our new org chart and the key responsibilities keep going okay the key responsibilities of this position includes developing implementing and man managing our CTE programs facilitating our internships um promoting work keys recruiting students and improving our course offerings um this is also a descript job description that has been approved by the superintendent as well do we have a motion on the floor to approve I like the motion we have a motion by Mr franchise do we have a second second by Miss vickner any board members Mr Burrell yes um did this come out of personnel committee or was the approval of the Personnel committee it was approved by Personnel committee on February 21st 2025 so I thought they had killed it several times this was a full yes speaking of Mike sorry we revised it a few times in Personnel back and forth and we were not approving it to be advertised it was just essentially creating the job description so that if there was a need since the board had already approved the position on the org chart we didn't we felt as though this was the next step because the board had already approved the position it just didn't have a job description attached to it any other board comments so it's on the current Arc chart but it's it's not fair yeah it was 1 of those as needed and when it's supposed to take effect it's a job description what do you mean when is it supposed to take off when it would when would the job be advertised um upon the recommendation of the superintendent to when will it be advertised when the superintendent gives me permission to to because they currently budgeted for in the fiscal year who the job for um this is a Personnel matter well we come but let me be clear um and I want to just take a moment because I'm saying we got I'm getting too many calls of people applying for jobs and this is actually the first time that we've want to approve a job description when we didn't hire all these people that wasn't certified for the position or qualify for the position that they're currently in right now and then we change the job description afterwards so that's why I find it ironic that we're doing this now so again that is inaccurate information is not inaccurate you you want me to bring minutes okay so if you want to talk about the position um the position is definitely needed right now we are if you are aware of the accountability system right now y'all it is changing next year they're be a lot of um emphasis placed on CTE our students getting internships uh having a Pathways our students need to graduate if you look at our surrounding districts like St James and St John who's St James and St Charles right now there the head of the the the the process right now by having um several I mean up to 30 40 kids already in internships and this will be the actual um 1 of the the pieces that we were graded on is our kids getting the internship but also making sure we have our ibc's and also those Pathways clearly defined this year we we have to also um hire a vendor that was under my purview to come in and also work with our high schools to do their master schedule to identify the pathways um but again that was somebody come in on the outside let me be clear as far as the hiring of this uh this will be advertised anyone can apply for the job and I think you all uh selected me a superintendent to select people who can do the job and then I would of course evaluate them and my goal here is anyone I bring in I have no problem taking out based on the accountability system we hold everybody accountable my job is to find a right so with that being said if I I can go through real briefly what the CT supervisor role is about uh 1 thing it is is that it aligns to the ldo ease fast forward and Thrive portion of the new system the CT supervisor would provide the leadership and Authority needed to manage cross sector Partnerships oversee credential alignments and ensure District programs fully meet ldo ease evolving expectations oversight of industry based credentials which is IBC disease and Workforce alignment a supervisor would analyze the workforce data lead credential planning and ensure course offerings directly that directly supports post-graduation career Readiness something that exceeds the operational scope of a coordinator's role the next part is program quality accountability and funding maximization the CTE supervisor ensures compliance oversee Audits and maximize funding opportunities um also instructional leadership and pathway Innovation the supervisor brings Visionary leadership and the authority to drive Innovation ensure Fidelity to jumpstart and Coach teachers toward Excellence I would ask that and this uh position is posted and I hope this live stream here I can see I want anyone who has the uh expertise in this field to apply and we we always have a diverse panel I'm not a part of the the the hiring process but the goal is to make sure we get the best and brightest for our kids to do the job so tonight are we asking this asking for it is the approval of the job description Miss Holden had her hand up and I have 1 more thing Mr Wallace go ahead so um actually my question was that the CTE supervisor will be aligned with the principles at the high school um in conjunction with developing curriculum and things of that nature so the CT supervisor someone who will their main focus will be doing working with the principals working with our industry based um plants and and uh our industry in St John but also working with our Partnerships with our colleges to make sure that our kids can either get the associates degrees uh get their ibc's but also make sure that they are ready for the work force that's going to be the main function of this person's job how do we have what is called a coordinator of curriculum that person work is doing somewhat but someone of curriculum There's No 1 right now who's managing that work totally description is just and in that position will not go away so you still have that role as well so I just want to put that out there that this role is would be an extra role but this would be really in maintaining on that Partnerships with the community with our uh local industry with our colleges and with our local high schools mrl yes um my last team I really wish Miss Trish was here she was the last um principal at East St John and this is nothing new that this this school district have been um doing and it seemed like things are trying to be repackaged like it's something different and it's not uh at the beginning of the school year we talked about the nursing program and barber school we just had a and we having too many situations whereas every year uh for the last uh 1 say 8 10 years Gremlin president has been coming down and been having a lunch in uh got a call recently whereas Gremlin president was meeting at River Parish Community College and you had uh schools from West Saint John well St James um destroy hand Homeville and Letcher but yet they had problems any any student from East St John had to find a way to over to repair your community college and I don't know how many went from West St John now this is something that we started so we're saying that uh no 1 was aware and trying to get this and make sure that the students were going to uh repair Parish Community College right down the street and they had a minimum if Marathon just give this funding for the revised of the revitalization of the welding program at a minimum everyone in that welding program that's going to benefit from that Marathon scholarship should have been at our PCC so um if that's not being done and what not and so it's like we're talking over the same thing we can back in August of last year and I know we do because it came to LF they wanted to go there and clean the 400 building to make sure that we had beds and all that already so this entire year we had no CTE broke clamps I'm saying is like are we getting what we're paying for that's what we need to ask ourself and what we and what's being told us is that happening great Point Mr I think to your point that's why I say to you supervisor is need it because those things were not happening the way it should be happening with Fidelity so this person's role would be definitely to make sure that we get these things rolling how you say because this has been you're right this has been going on for a long time way before me and if you look at it in St James again I said it they have 45 students who are in internships so that's why we need somebody to come in and help us get our kids in internships but how do we do that if we don't go out and tap into the talent out there to find out who has the expertise in CTE so my goal is I think the same goes with everybody here is to give our kids the leg up by putting them in positions of someone who is who has an expertise in knowing how to make our kids become productive citizens when they get out of school so to your to your to your point I think you're right if somebody was maintaining that CT program accordingly those kids would have been in that program as you said so our goal is to make sure that somebody in CTE does this role the way it should be done and again this is no slight to know saying hey we have a need to make sure our kids meet this new system of accountability that's coming out next year and we cannot be behind a ball where most districts are above the a ball so I just putting this out there that we do need to have somebody in this role Miss friselle uh I fully support the new job description I do have 1 question though because I don't either I'm not interpreting it from what's here um is that the under the new accountability system the 26 hours of soft skilled training that is required is this position going to oversee the 26 hours and or is that like a teacher that's going to do the curriculum like I'm not understanding where the 26 hours of soft skills training fits in in to the the model is this person overseeing that or is that like the principal at the school like I'm a little bit confused on that piece only well I think that that's going to be for the city supervisors to to decide how that works how to rolls out I'm not going to be able to I I can't say that right now cuz this is uh it's like me right now I have to put people in places who can do the job so the CT supervisor will be the 1 who is streamlined that for us to make sure it's done and done with and now with that that person will work collaboratively with the principles to figure out who the best person is on our teams yes ma'am to do that okay thank you all right roll call well it's a quick question okay last 1 Mr yeah I know but he keep on that it was Miss Billy Duncan they have brought the chancellor or the president of of rpcc here and we spoke on this and I could have sworn I have to go find that um the board may have allocated money so that happened last year okay roll call roll call Miss Holden yes Mr Burrell if it's currently you do for in the budget yes Mr Morris yes Mr francese yes Miss friselle yes Mr Mamou yes Miss Mitchell Williams yes Miss McNair yes Mr Wallace yes 9 years 2 ABS 9 years 2 thank you Dr Johnson item 9 new business 9 a I have no public comment cards on that introduction to revive policy EGA c r help regulations thank you vice president Wallace revised policy egac our health regulations for introduction purposes only uh gives us more Equitable um invitation for retirees participate thank you Mr AAS item 9B public comment Mr Anthony Miller request approval to extend Welding Supply contract for 1 year to Industry Alvin and gas supplies requires action I have no public comment cards public comment is closed thank you good evening vice president Wallace superintendent Perry and members of the board uh this is a request for approval for a contract to be extended to Industrial Welding Gas and Supply this company has or the contract expires on uh June 30th of this year this vendor uh has been the only bit on this particular um contract for or for this particular work for the past 5 years and these supplies are used for the high school welding program as well as in some um limited cases a few items for the maintenance department motion by Mr Mars rep second by Mr Mamou any board members any questions 1 question yes Miss something that we can use from the uh the grant that Marathon uh give us so this is for the continual resupply of the welding gases they use so the grant as I've read it has been more so for the 1-time setup costs and Supply costs so we may be able to buy some with that but for the resupply we were still utilizing we have we're just looking to and whatever we can buy out of that let's use it thank you yes sir uh roll call oh Mr B I'm sorry yes uh what's the cost 12,000 uh so uh spending date for the current contract 12773.71 so there is no um increased cost because it's based on the price of the gas at the time that we're purchasing so it's hard to gauge that an increased cost at the time of the contract it's based on whatever the price of the um whatever gas we're purchasing at the time would be roll call Mrs Holden yes Mr Burrell yes Mr Morris yes Mr francese yes Miss Brazil yes Mr Mamou jump out Miss Mitchell Williams yes Mr yes and Mr Wallace yes have 8 years 3 ABS 8 years absent at motion carries item 9C I have no public comment Mr Anthony Miller request approval to extend Locksmith service contract for 1 year to seal ring gold locksmith requires action Mr Miller thank you so this is a request to extend the current contract holder which is over and go locksmith uh for 1 year their contract also expires on June 30th of this year uh the spending is based on usage so anytime we have a need for a locksmith this is the preferred vendor that we do call out and it out of the general fund we have a motion by Mr Mars do I have a second second by Mr franchise any board members Mr Burrell is there an increased cost not that we're aware of so if we're extending the contract for a year and their rates are their rate based on the work that they do and so we would expect for those same rates that we've had last year unless we have prior notice that they are adjusting their hourly rates in any way we would expect for their rates to be the same the difference in the or the variation the cost will be cost for any supplies that they would need to use if they have to replace door knobs or locks or anything like that that's where you'll see variability in the cost don't you think we should know that there won't be an adjustment before we agree to extend a contract so again adjustments or variation in Supply costs raw Goods raw materials that is set by industry Market so what what I'm saying is is that their hourly rate we are attempting to extend the current contract for 1 year that means that the hourly labor rate is locked in the only variation will be cost of goods or materials all right but you said you hadn't talked to the vendor I did not say that no sir have you talked to the vendor we won't talk to the vendor until we get approval to extend the contract well you see well you didn't say it but you didn't talk to the vendor correct yeah uh because seems like the price should be locked in so that standard anytime I come before you asking for approval to extend a contract for a year we've already in the previous contract stated as it states in their contract there's a possibility this could be extended for another 12 months all I'm asking for is approval to exercise that option or the board says no and then we send this out for competition so the vendor or it's assumed that the vendor already knows because they're already currently under a contract that there's an option in that contract to extend for 12 months that means that the current parameters of that contract stay in place for another 12 months so again whatever the current labor costs are wherever current rate is hourly rate for coming out it all stays the same I cannot say if materials if a door knob would would have a door knob cost in April of this year if it will be the same in April of 2026 that's all that I'm saying Miss Holden oh um his just a comment so historically I don't think we had a plan in place for um I'm going to say if a a an employee was terminated to retrieve our property back so I just want to ensure that we do have something better in place that won't impact the locksmith cost yes ma'am we are making uh with all of our site leaders to ensure that we have a standardized protocol across the district as it relates to when employees separate from the district or even when they're changing campuses or locations within the district and so we're working with the site leaders as well as our coordinator of site Safety and Security to have a good protocol in place for them great point though Mr Mars and just for that to mention that keep in mind that under the bond project a lot of these keys will be useless because we're going to key card so if you you find 1 you need to contract talk to the contractors to see what their time limit so we won't be duplicating the work yes sir thank you okay roll call Miss Holden yes Mr Burrell yes Mr Morris Mr francese yes Miss Roselle yes Mr Mamou yes Miss Mitchell Williams Miss vickner yes and Mr wall yes 9 years 2 apps 9 years 2 absentee 9 D public no public comments card Mr Anthony Miller request approval to extend vendor or power contract for 1 year to Advanced marketing and BSN requires action Mr Miller thank you this is a request to extend a um or to enter into an agreement with 2 um local apparel companies to be our supplemental apparel vendors um for a very specific parameters if you recall in a previous board meeting uh there was a contract extended to a and a pair of vendor and at the time there was some concern about the location of that vendor I was directed to go back to draft a supplemental RFP that would seek multiple local vendors who are able to essentially provide services within 1 to 3 Day turnaround in in the in the event that after a site or a school rather reaches out to the primary apparel vendor they're not able to provide a fulfilled the request within that requested amount of time we submitted that RF or we issue that RFP we were looking for a 3 vendors uh we ended up with 2 respondents so we went through the process the scoring process with those respondents um and so we're making a suggestion to enter into a an agreement with these 2 vendors the way this would work local sites whomever would still have to reach out to the primary apparel contract holder if that contract holder is not able to fulfill it to fulfill the request or the needs of that school within the specified amount of time then the school has the option to go with either the proposed either 1 of these proposed vendors Advanced marketing or BSN there is no order of ranking they can choose based off of of whomever they're able to contact who can do the work in response so move we have a motion by Mr Mars do I have a second second by Mr francese any board members Mr Burrell yes man I didn't come here this long uh Mr uh you said that you were directed to draft another RFP input out to look at to look for supplemental vendors yes sir do you remember what what meeting date that the board passed that I don't remember the date off hand that was at the same it was at let me see Watkins yeah so when we were at Embassy Watkins I don't remember the day yeah but I don't at the meeting I don't think we told him to draft another RFP March remember there was a lot of conversation but I'm asking um who gave the director to draft another RFP I think I mean for you but I believe he's just doing his job and kind of read the room and what the board felt and were entrusting him to do his job I I'm grateful for it because I was 1 that was opposed to the new vendor because they don't live here and I would like to keep our money in St John and I understand also but that that is not a job to read the room uh he has to follow directors of the board he doesn't the superintendent does he follows the director of the superintendent right so were you ordered by the superintendent to draft that and even the superintendent has to follow the directors of the board hearing anything that we have in place it's just a supplemental contract so why are we dragging this out if you don't like it don't vote for it why are we dragging it out because it's about equality and looking at the agenda items I just I'm going to post this 1 and laminate to make sure it don't um fade because I think 4 contracts we've extended without any discussion so it's going to be a reminder in the future yeah roll call Miss Holden yes Mr Burrell Epstein Mr Morris yes Mr francese yes Miss Brazil yes Mr Mamou Miss Mitchell Williams yes Miss McNair yes and Mr Wallace yes I have 8 years 2 absent and 1 abstention 8 years 2 absentee atom carries item 9 9 e public comment no public comment Mr Anthony Miller request approval to extend Pest Control contract for 1 year to to Bay pass control requires action Mr Miller thank you vice president Wallace again this is a request to extend the contract or Pest Control contract for 1 year to bake Pest Control the current contract holder and this contract expires on June the 30th of this year uh spending date is 18850 and this is funded out of the general fund so we have a motion on the floor to approve I make that motion motion by Miss Holden do we have a second second by Mr Mamou and a board member Mr Burrell yes did you speak with this vendor and and will a good price increase we have not spoken with the vendor this is seeking approval to exercise the calls and the current contract that gives us the option to extend for 1 here so if we receive approval then we will speak to the vendor and have the conversation then we have gotten some preliminary indications that they would be interested in doing so all right Miss Stacy can you please put this on a record that in the past when we have extended contracts for a year it was agreed upon by the current vendor that there will be no price increase or it will be at a lesser price so that would have this has been past practices gotcha I have for sale then miss Holden have we done any kind of evaluation of how the service we've got been provided over the last year and we're satisfied with the service whether that's the the outcome of the product or the service or the customer customer service Etc yes ma'am there has been a valuation primarily by the supervisor for land of facilities but also by myself in some terms of um not not necessarily a routine work but the specialized things that have happened we recently had some issues with mites and a couple of schools and all of that and part of my valuation was having a conversation with them to get them to help us to understand how to uh remediate the issues and when they gave us a timeline um evaluating how well they uh were able to meet the timeline that they set in my evaluation um I've been pleased with their responsiveness but also in the work that they do to essentially do what they agree upon doing and so I think that the supervisor kind of facilities would Echo those sentiments thank you Miss Holden yes just a question Mr Miller do you are you aware of the time frame of when we entered into the original contract with this vendor yes ma'am it was entered into um started July 1st of 2024 roll call Miss Holden yes Mr Burrell Epstein Mr Morris yes Mr francese yes Miss Brazil yes Mr Mamou yes Miss Mitchell Williams yes Mr McNair yes Mr Wallace yes I have 8 years 2 absent 1 abstention 8 yay 2 absolute 1 abstention that motion carries item 9 F have no public comments Mr Anthony Miller request approval to award a contract to the lowest responsive bidder for AC supplier are new requires actions Mr Miller thank you this is a request to approve to award a contract to the lawyers responsive bidder uh for our AC supplies which is are new are new is the current contract holder and uh the the estimated contract cost uh which is based on usage is 53,991.50 this is Source out of the general fund motion to approve motion by Miss friselle to approve do we have a second second by Miss vickner any board members roll call Miss Holden yes Mr Burrell yes Mr Morris yes Mr francese yes Mr Brazil yes Mr Mamou yes Miss Mitchell Williams Miss vickner yes Mr Wallace yes na is too absent na is too absent that motion carries item 9 Z no public comment cards Miss etan Miller request approval to award a contract to the lower responsive bidder for electrical supplies Monopoly rental properties Hammond Louisiana requires action Mr Miller thank you this is uh request to award the contract for the Lord's responsibility for our electrical supplies to Monopoly rental property out of ham Louisiana the current contract holder is Armstrong electric the estimated contract costs for this is 29,520.37 and that is based on the usage and this is funded also out of the general fund motion to approve we have a motion by zelle to approve do we have a second second by Mr franchise any board members Mr Mr Mars if this is electrical supply house because the name said rental correct okay so it's you sure it's an electrical supply house yes sir yes sir just be sure roll call Miss Holden Mr Burrell Epstein Mr Mars yes Mr francese yes Miss Brazil yes Mr Mamou yes Miss Mitchell Williams yes Miss McNair yes Mr Wallace yes 8 years 2 apps and extension 8 years 2 apps and 1 abstention that motion carries item 9h public no the comment card Mr Anthony Miller request approval to award a contract to the laws responsive bidder for plumbing supplies Southern pipe and supplies requires action Mr Miller thank you this is uh a request to for the contract for our plumbing supplies so they're Southern pipe and supplies they are the current contract holder the estimated contract cost is 30,385.96 again that is based off of you and this would be sourced out of the general fund so Move Motion by Mr Morris second second by miss friselle any board members roll call Miss Holden yes Mr Burrell Mr Morris yes Mr francese yes Miss friselle yes Mr Mamou yes Miss Mitchell Williams Miss McNair yes and Mr Wallace yes 9 years 2 absentee not a item 9 I know public comment card Mr Anthony Miller request approval to set budget for outstanding maintenance summer projects pressure washing and painting estimated 700,000 cooling tower Leon got your Junior High estimated 95,000 stripping and waxing floors estimated 185,000 concrete and other miscellaneous repair estimated 300,000 requires action Mr Miller thank you uh it should be noted that these are all very much preliminary estimates as we have uh had a introductory or preliminary meeting with prospective vendors who would help to complete this work but we have not gotten their uh rates as of yet we are in the process of ensuring that they have time to submit vendor applications so that they can be considered for some of this work but uh these are estimates for the work that is routinely done around the various campuses over the summer we've also a um issued out a survey to our site principals to get their top 5 priorities for their particular schools and in listing those top priorities we are taking in consideration that many of them have asked for substantial painting as well as some floor work and all of those things and that's how this estimate has come together and so this would be sourced out of a combination of the current construction fund as as well as some Bond funding do we have a motion on the floor for approval motion by Miss Mitchell Williams do I have a second thank you bye Mr franchise any board members Mr Burrell yes um this number here is the highest it's ever been and seems like that uh that needs to be more discussion price need to be based on no it's based on the the the size of the room um I don't think we should be letting contractors dictate on how much they're going to pay if we are charging um or we're going to pay so much by an agreed square foot um they need to come in at that and with the um the stripping of the floors or we Outsourcing that because normally that's done by the janitor so the janitors won't be doing it this year so for some floors we are Outsourcing based on for example the floor in the cafeteria at West St John high school because of the amount of work that needs to be done we are looking to Outsource that but I do want to speak to your first point um and then I'll speak to your second point in June of June yeah June of 2023 uh according to the records that I was able to find there was a report that was brought before the board that was approved for summer project work in the total of 2,395,635 now that did include some other things such as lift stations and all of that but I do want to bring to the at least clear up that this this is not the highest that it has ever been especially not even in recent history to your second Point um 1 of the things that I mentioned was that these are estimated numbers because we are giving the prospective or the interested vendors I'll the opportunity to get um get all of their paperwork together but also to begin to present quotes to us we had a meeting on this past Tuesday with those interested vendors it was attended by 1 of your board me members who was there as well and 1 of the things that we talked about was that we gave them a packet with the square footage of all of our campuses and we asked them to submit quotes for a price Force per square foot for painting hand pressure washing once we receive those quotes back we will evaluate them we will we will come up with the average price per square foot for painting and for pressure washing and we this is the internally the district will determine and then any vendor that is interested in going to work for us will have to do so based off of or agreeing to meet that particular agreed upon price per square foot so they are not essentially their own we're getting a feel for what the market average is will determine that and then we'll enter into agreements based off of that all right well to go back to my first point uh this board the construction fund sure continues to be confused with the preventive maintenance fund and the preventive maintenance fund when that tax was passed it was for um jobs that were supposed to be done uh during the short time of in the schooling me uh until July if I don't just I don't think we never pay yeah Alan enough never pass nothing well we won't spend too many 2.3 million unless it was Major work and probably uh are conditions but majority of the work that we were doing was pressure washing and uh painting so we can't for 2.3 million so if somebody spent if spent 2.3 million on pressure washing and painting I would like to know where where is that because I don't see any difference so uh it it has to be of the construction fund is probably something different and if it was itemizing more to show that was a big ticket item but we never did never spend that much with it now with the um the um the waxing we see that is a large footage but yet we just save hundreds thousands of dollars when um they were trying to resurface West St John gymnasium and the the janitors went over there and waxed it and had it looking better um then it was before and we save money by allowing them to do it now in that case uh if we have um janitors that's capable of doing the work and our own employees and we don't want to give them over I'd rather give them the overtime than our service so um yeah that I'm saying and then with that we already know what the market price is is on some of these contracts so we need to know exactly what we're going to be paying square footage before is given to a contractor because I can guarantee it will be will be inflated that that is the plan when we when before we enter into any any agreement with the contractor we are sitting down and telling them you we are we would like to enter into this agreement but this is the rate they have to agree on that rate there is no negotiation there is no haggling that that would be the rate we're setting that rate we're just Gathering the information to make an informed decision about what that rate would be yeah but right now you're asking for a blank check uh of of this amount of money and do you have dedicated sources for it right now do I have dedicated sources for this money is right now so I'm using the same funds or suggesting that they be have the same funding the projects you have dedicated project have a list of projects already I had that list prepared to bring to the LNF committee at the next meeting all right but the issue keeps coming up uh 1 week we consolidating 1 week we not um if we turn around and do either I'm saying we either going to have to revitalize or demo so I'm good Miss Holden was this was eye opening for me too as far as the cost goes um which I do know that our schools are in need of work no doubt um I guess what I would like to make sure for uh that we cover all our bases in regards to um the vendors that we are reaching out to uh to make sure we are inclusive of all vendors on our a list um I understand that we've used previous vendors before um but this is pretty pricey so if we could make sure that we are all inclusive of vendors who are out there really really um not just to make a dollar but also cares things of that nature so yeah we need to get some better price in here and that is an excellent point and that was the spirit of the meeting that we called on this past Tuesday we sent out AA communication to every vendor that is already currently in our system as well as opened it up to any vendors who aren't in our system who have essentially not done work with us before that have an interest in doing work for partnering with the food district and we had a healthy number of vendors that showed up there we shared with them what some what the Scopes of work the intended scopes of work for the summer would be but we also shared with them what they needed to do to ensure that they would be eligible to be considered for that work for their individual licensing uh individual insurance or Company Insurance rather as well as what they have to do as far as filling out a vendor packet made resources available to them and people who can help them with their vendor packet and now we are in a period where we're giving them time to get those licensing's in in place to get their vendor package together but then also uh evaluate the size of our buildings submit uh pricing and all of that and that's where we are now so we are trying to make sure we're including everybody we can Mr Mr Mars um just to Echo I was the board member that attended the meeting they had about 15 different contractors that was there and they basically say that everybody submitted a package and everybody were there if they agree to the average price that everybody would get some work that is there the the problem is that we have been spending 400500000 on all the schools and basically the schools have been neglected if you go in the schools and you actually look at them and stuff in their sheet uh we have got reports that teacher won't paint to paint their own classrooms and stuff like that no teachers should be be teaching not painting the classrooms and stuff so we have to uh I think at some point in time that we have to say Okay we want to first class education department and we want first class structure if you pass by East St John and you look at the stem building its dirty it's deplorable so you send a signal out to the public and say hey if it looked like that what's the inside look like so we have to decide we have them Fund in in the bank to spin it what use is going to do us if we save it and we don't spend it on the maintenance of our building and stuff and we say we want to first class education but then when you go inside it look bad we have vendors we have Bond project that's going to put security that's going to upgrade it but if they're not doing painting but if you look at the outside like I said I'll be able to look School I've went recently to join that Lori join that Lori is in bad sheet and we need some work and I'm going to recommend at the end of the meeting and I'm just going to say it now that the board before we vote on the decision to that we take a tour with the contractor and we walk through it because there ain't no sense in 8 million dollars on a AC unit and then the appearance of the building is bad same thing at West St John West West West St John the Eve is rotten if you walk into it the inside look good but if you look at the outside of there so what sense do it make if our buildings are falling apart and we have money in the bank so we have to decide we want to spend it or we just want to keep it doing what we're doing and I said you have to actually look at it and see what it's looking like and if that's all you know I have to say so you have to be to spend the money or leave it in bad shape because it's only going to get worse if you don't fix it Miss Mitchell Williams so this is I I just want to say I'm not about not spending the money I just want to get the quality of work for the amount that we are spending and and and that was 1 and that was 1 reason why I've I've I've went to the and stuff like that because I felt that in the past we was paying for things that we wasn't getting and we don't want that to happen again and I I I believe later on at another meeting going to bring proposal that how do we prevent that we have Mr Miller here and I'm you know while we talk about them bringing out we have Mr Miller here he attends all the meeting he do all the bidding he opens see the view he's 1 person so who is our eyes to make sure that we're getting quality work so I think d uh very soon that we need to look at hiring somebody to be an inspector for us because if we don't have somebody watch watching what we're doing then we're going to get what we passed at work and I'm not for bad work and I don't think it's my position or this board position to go out and supervisor so we need somebody Mr Mitchell Williams thank you I I have a question that is actually for Mr Coogan um do you know the dollar amount that's in the Deferred maintenance um fund construction fund has 13.5 million in it so we have the funding to do this work yes okay thank you okay Miss Mitch you ask for the Deferred maintenance are you referring to the preventive maintenance okay so what is the the construction fund because that's 2 different taxes 1 is a millage and 1 is a sales tax right I'm talking about the the millage for the sales tax it's a it's a it's in its own separate cash account that we reconcile every month and it has I'll just check that we got 13.5 million in it and the and the preventive maintenance the the construction fund from the sales tax levy okay not to add Valor to how much we have in that account for the millage that's kind of embedded in the general fund um I don't I don't know offhand I'd have to look okay there shouldn't be embedded in the in the general fund I'm saying we should know how much we have and that account um and 2 months ago we had a meeting I want to say they said they we only had $0 in that account now we have 13.1 million in the preventive maintenance account the the sales tax levy account has 13 5 million in it we we net roughly 200,000 a month in that account and how much we get on the uh the millage like I said I I don't know that that off hand I'd have to look Mr Mr uh Mr brawl let uh Mr Coogan gather all that information and he can possibly but I'm saying we make it financial decisions we being asked to write a check for $1 million we need know how much money we have in the bank yes ma'am um going back to a point uh it seems that evaluation is a a big part of this and sharing we get what we pay for again in the meeting that I had with the interested vendors on Tuesday um part of that presentation or conversation was I laid out the process for how evaluation of work would happen and I gave uh share with them all 3 criteria that we to be using to evaluate their work for anyone who is granted um the opportunity to work with us these buckets are quality timeliness and costs for Quality the question that we will be evaluating um and this would be myself Miss Ambrose uh the supervisor of Orlando facilities is the work completed in a professional manner and meets the expectations of the site and District leadership so principal and District leadership timeliness is the work completed within the agreed upon time frame for the project cost is the work completed within the agreed upon budget specified for the project the intent and sharing this was to help the vendors understand that if they are afforded the opportunity to do work for us that there is a formerly valuation that would happen or that would be performed on the work that they uh complete for us and that would have bearing on their potential to be considered to work with us in the future just wanted to share that Mr Mamou so as far as with that evaluation um is that before payment yes that's a part of when we when they say they complete the work we go out and we do an evaluation if there is an issue if there's something that needs to be corrected we take care of all of that or we at least ask them to take care of all of that before we issue any payment yes so they didn't know that they may have gotten a deposit sometimes they ask for deposits uh depending on the scope of work but before the final payment is completed this evaluation do walk through the Miso is correct Mis for sale just 1 quick question under the miscellaneous repairs or is there any part of this package is any of the um I don't know what to call it like the Shrubbery care like East St John the shrubs are overgrown the sidewalk by 3 feet on each side Janna Lori The Vines are all like that needs to be cleaned up it looks horrible because of the vines growing into the fence all that so that Shrubbery kind of work is any of that in here or typically that is under that under the that's under the law and maintenance um contract or scope so if there's any debris removal that could be under the miscellaneous repairs uh but that would be kind of separate so let's say when the lawn maintenance people go in and they cut back to shrubberies if we need to replace fencing so we have to tear some down removing of the fencing may be a separate bucket but what you're speaking to is more so long so can you maybe just put on your list to have the lawn people evaluate like at East St John those shrubs are overgrown those High blocks by feet on all perimeters so if we maybe could get some some of that work done this summer with whatever grounds crew yes ma'am thank you last just to make sure that um our staff um is able to take care of the things that we can take take care of just to make sure that we um um being uh efficient with our funds so if it's stuff that we can actually take care of now and let's go ahead and take care of it but if we can't absolutely and then even in these estimates I will say that there is an entire project list that the maintenance department already has for they've already started on several of those projects but they have an entire project list that is going to take them the balance of the summer to be able to complete that's why we're bringing these for consideration for essentially Contracting with a partner with the vendors because there's more than enough work that the maintenance department will be doing over the next several weeks is it go ahead Mr Mars is it um we have some kids he needs Department that will so I would like to see if we can if we have some jobs where we can hire some of our own employees our employees our student for a summer program and in higher if it's if it's legal and if you but I would like to have our employees give them the privilege if it's some overtime or we can generate some jobs to do it give them first priority on doing the job if you can get a team to to work with it yes sir we can look into that I I don't know about employing students because I think we would have to evaluate what the the liability Dynamic of that is but we can we can take a look yes sir okay and just uh did you see that we're giving our deposits depending on the scope of work there are depending on what they would be asked to do there may be some times where they we would do a deposit for them to help with starting the work we're going to give them a deposit to start the work depending on the scope of work are we requiring them to provide bonding so we're entering into a contract so we would have all the necessary things we need in the contract as it relates to that so then they're going to be required to put up a bond I I need to double check that I'm not going to say yes or no but yeah yeah I members um turn around and giving deposits but it depends on the scope of work our high scope of work yeah and seemed like uh if we going to evaluate it if you turn around and attach a bond to that that's the way if the work is not satisfied Factory that we can turn around and hit that bomb we can we can take a look at that thank you okay roll call Miss Holden Mr Burrell no and for the record the reason why because there's no hard numbers on the project list Mr bars yes Mr francese yes Mr Brazil yes Mr Mamou yes Miss Mitchell Williams yes Miss vickner yes and Mr Wallace yes I have 8 years 1 Day 2 apps 8 years 182 assent that motion carries thank you Mr Mill I thank you for your preparation and your team for everything that you do item 9 J the comment Mr Ryan Schmidt vulkar request voter approval to your bid from Dove group for HVAC work at llas Elementary in the amount of 1,475,000 requires action um good evening board members uh this is um we had open bid policy and um this was the um second lowest bidder as the first bidder withdrew their bid due to do a um flaw in their uh subcontractor price so this is the the next lowest um this is within budget and this is uh for leelas Elementary uh at the recommendation of um the mechanical electrical plumbing contractor uh Thompson Luke to replace 2 air cooled chillers and replace the Pax system with the vrf system which essentially the Pax system is those sort of Hotel units that are in the walls right and all those will be removed and it'll be 1 centralized um motion to approve motion by zelle and second by Mr Mamou to approve any board members roll call holding what's the the funding source is this under the bond project at the bond who is the architect for the uh who do the uh the drawing the the design came from looking roll call Miss Holden yes Mr Burrell okay are you satisfied with the numbers from the Keen Architects Mr B in the middle of a roll call right now well knowing Mr Morris yes Mr Francis Brazil yes Mr Mamou yes Miss Mitchell Williams yes Miss Victor Mr Wallace yes 8 years 1 a 2 ABS 8 years 182 after that motion carries item 9k public comment Mr Ryan Smith with Walker request approval to accept change order 2 from Yates MSO are text for additional Insulation at MSY Watkins new gym and security projects in the amount of 48,461.82 cents and 10 additional days requires action Mr Smith uh this is a result of a construction phase energy and Energy Efficiency inspection that came from the parish um they were we were notified um um after the building code review and uh even after the permitting process that they um have a requirement a larger installation requirement up in the ceiling and so this is the compensate for that motion to approve motion by Miss for sale to approve we have a second second by Miss Vic now board members roll call Miss Holden yes Mr Burrell yes Mr Morris yes Mr francese yes Miss Roselle yes Mr Mamou yes Miss Mitchell we mistake there Mr Wallace yes 8 n 2 ABS 9 years 2 absentee and L public comment Mr uh no public comment card Mr Ryan Smith vocal request approval to accept change order 7 from the King Architects for various changes in lighting gate sensor water fountains and flooring work at West St John Elementary School in the amount of 2,351 requires action Mr Smith thank you this is um essentially a it's almost a housekeeping uh change second we have a motion by Mr Morris second by Miss friselle any board members Mr Burrell yes Mr Smith on you recommend approval of this um change order uh yes okay okay and reading the uh the the work so the Keen in 1 of the projects they put 2 urine alls there was not was it was it or was it not on the scope of work they put 2 I mean lean is the architect the uh contractor is Stalin's construction okay so was it in the drawings that they put the urinal in there uh it was not so who authorized them to put it in there they replaced them because they were replacing essentially everything else okay so they're going to take out the new ones and just for this board uh that may I don't know if you already the packet or not we're paying to patch up the know that they made and my am I correct uh that is correct because they were set differently the same thing with the uh the Water Fountain the the way that the water fountain was oriented that um that it's a different orientation than the original water fountain that came out so there is some wall work that needs to be done that but I'm talking about specifically about the urinals and whatnot so there was an authorized it didn't follow the scope of the project and so now there's a whole there and they want us to pay them to pass the oil up make it make sense uh essentially the I mean I don't know how to explain it other than how um it's written here if they found they should eat their cars we should not be paying them to patch up a whole when there wasn't authorized to do it I mean essentially that was the um you know they they had all the other uh ones done and those 2 um were not and so they had thought that they were um just overlooked as again every single I mean essentially you would have 2 old urinals and then every other urinal in the the school would be new and so they they accidentally replace them okay so just to compensate for for that work yes so what was the charge of the of the new urinal uh that that's what this uh charge would be is the 1,800 33 that was the additional Associated cost all right I'm saying this would need to be evaluated because if they're going to make this minute of of a problem just think about all the other stuff that they might be just thinking that they can just go ahead on a change what board approval or that wasn't in the scope of work so that's where we are at the uh at the current level that's you know we feel fairly comfortable that that's you know not going to happen again I mean there are other parts of this where there are credits back um essentially like the um uh the loop for the bus exit um that uh resulted in a $2,000 credit back uh in the same thing as in the the door hardware um you know was called out to be replaced uh they felt that it really didn't need to be replaced it needed to be rescht and re-hung um they went and they did that and it actually functions just as well as it would had the hardware been replaced and that resulted in a credit of 6,049 so that's that's essentially kind of where we are with this is that um you know it really kind of boils down to the opinion of you know the architect and the contractor and the interpretation of those drawings and specifications and how that works out that's why the project managers should have know what when they give their um scope of work and they give the prices uh for their work in their labor the project managers should have known before they came up with this uh enormous quotes what it should cost and that should have red flagged it right then and there I mean you you you did mention I mean I do have if if what Mr Burrell is saying is accurate he's accurate you read it uh uh uh I am I'm looking at that now why is that being charged to us um is that because there has been work that has been done so why the charge their so but we need to look at it because we Pro where we charge the do we know if we would charge for the those 2 urinals did we pay for it and as of now know because of the strange order hasn't so no so it hasn't been placed in they haven't replaced it yet yes they have they have replaced it yes did we pay for it no not yet do you know are you sure that we did pay for those urinals we it change order has to be authorized know the change order is for the patch up the hole is is for the the payments to replace those urinals and um is to replace those journals and flush valves and you know the the new urinals the new ones right so we're really going to replace the new ones how much would it cost to keep the new ones I I think that's what I'm saying is is that's that's why they're any other questions roll call Miss Holden I'm only it's a yes Mr Burrell would have needed it of the hole to get it done get the work completed guys we're in the middle of roll call no this yes Mr francese yes Miss Brazil yes Mr Mamou know Miss Mitchell Williams yes Miss McNair and Mr Wallace yes have 7 years 2 Nays 2 absent 7 years 2 Nays 2 absent that motion carries item M informational budget to actually that's in your package item 10 administrative of matter none item 11 board items of Interest just holding and the welding program and things of that nature and I would really really uh like that to be skilled over to both schools if possible please thank you appreciate it there any other board items of Interest Mr Mamou just want to go ahead and tell our teachers um that we appreciate them a lot all their hard work and support they do so our district um once again does it does not go unnoticed and so um on behalf of the board we appreciate all your hard work dedication service to our students and to us as well thank you and that's on behalf of the whole entire board from Mr mama the nurses nurses as well thank you so much and congratulations to Mr Mamou for his public administrative uh degree and Mr Miller graduated on yesterday for his master second Masters uh 1 more 1 More Thing 2 more things uh don't forget about the financial disclosure that's due on on May the 15th correct Stacy yes and for graduation anyone that does not have a capital gown and needs 1 please get with Stacy uh before the time at this time meeting is adjourned

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5-8-2025 Board Meeting

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